AGM Minutes 2024

BELCHAMP WALTER VILLAGE HALL COMMITTEE

MINUTES OF THE ANNUAL GENERAL MEETING

Held at 7.00pm on Wednesday 24TH May 2024

Present:

Jane Walker, Dave Poynter, Lou Scott , Benji Fairbanks-Weston

Apologies: Jan Munro, Chris Krelle, Evie Poels. It was noted Becky Poynter would join the meeting later.

  1. Minutes: The Minutes for the Annual General Meeting held on 6th June 2023 were considered and approved (Proposed Jane Walker, Seconded Dave Poynter.)
  2. Chair’s Report: Jane Walker gave a verbal report on the activities of the past 12 months.
  3. Treasurer’s Report: Members considered the End of Year Financial Statement 2023 and Independent Examiners Report. The statement was accepted as a true record of the Village Hall’s Financial position for 2023. The Chair signed the Financial Statement and Examiner’s Report, and it was agreed the financial statement would be submitted to the Charity Commission.
  4. Resignations: The following Resignations from the committee were noted:

Martin Runnacles and Jan Munro. It was noted that Becky Poynter had stepped down as Treasurer in March and Jan Munro as Secretary from the date of this meeting.

  • Confirmation of Trustees and Officers: The Trustees for the forthcoming year were confirmed as:

Elected members.

Becky Poynter, Dave Poynter, Chris Krelle, Evie Poels, Benji Fairbanks-Weston (Proposed Lou Scott; Seconded Jane Walker)

Representative members.

PCC – Louise Scott                      (Proposed Dave Poynter, Seconded Benji Fairbanks-Weston)

PC – Jane Walker, Evie Poels   (Proposed Lou Scott, Seconded Dave Poynter)

                                                                                      Becky Poynter joined the meeting at 7.12pm

  • Election of Officers

              Proposed, Jane Walker. Seconded, Dave Poynter.

              Chair – Jane Walker                   (Proposed Benji Fairbanks-Weston, Seconded Lou Scott)

              Secretary – Louise Scott           (Proposed Jane Walker, Seconded Dave Poynter)

              Treasurer – Becky Poynter      (Proposed Jane Walker, Seconded Benji Fairbanks-Weston)

Members noted the requirement to confirm the understanding of the roles and responsibilities by signing the Trustee Declaration. It was noted that this could be done by signing the minute book but recognised that good practice was to sign an annual declaration that would be kept on file.

Secretary to Action by email.

There being no further business the meeting finished at 7.21pm.